01

The Process

M.D Properties have endeavoured to make the application process as simple as possible , however it can depend on your particular circumstances and factors that  occur during your application .

Here we outline the basics:

  1. Call M.D Properties on 01785 224408 or email via the website links or info@mdproperties.co.uk
  2. One of our friendly team will register your details on our system , certain information will be required at this stage to ascertain your circumstances and to enable our system to link to the booking diary.
  3. We will discuss the property you are interested in and possibly some alternatives and book you a viewing or viewings.
  4. Once you have viewed the property, if you are interested you must call or email to register interest –

(please note due to some Landlord Instructions we may need to speak to the Landlord before we can proceed and in certain instances arrange a 2nd viewing in order for you to meet the owner, usually whereby M.D Properties are not managing the tenancy . We do not operate a first come / first served basis for offering a tenancy but we do expect interest from evening viewings to be logged with us before midday the following day).

 

This gives all viewers a fair opportunity to be considered.

Once we are happy to proceed we move onto the next stages.

02

The costs and application

Fees are payable as soon as all parties have agreed to proceed , these are non- refundable except at Management Discretion depending on the situation.

 

Our current Fees are set as follows:

  • One Applicant – £170
  • Additional Applicants – £65 Each person
  • A couple – £235
  • Guarantor – £90
  • A Couple plus Guarantor – £325

 

These fees cover the following

The Application and related checks including ‘Right to Rent‘

The Preparation of the Tenancy Agreements

Preparation of the Deposit Paperwork and Registering your Deposit

General administration including preparation of documents and move in pack

Once the fees are received you will be issued with our standard application forms or information on How to apply .

We currently use Rent4sure , there is facility to apply directly on their website also .

They will assess your information such as Credit check, Income verification and Current Landlord if applicable . Sometimes they will need further documents or information to progress the application, they may request this directly or via M.D Properties .( If you do not know for certain that it is Rent4Sure who is asking please do not give any information and call ourselves so that we may verify)

We will require ID as per the government Right to Rent Check . Please ask our team on which ID is acceptable.

There is facility for you to track your application on the Rent4Sure website.

Once approved for the tenancy we will call you  to confirm the date you wish for the Tenancy to Start and we usually request the Deposit at this stage .

The Deposit is an amount equivalent to the Rent plus £100. We may increase the amount of Deposit in certain circumstances , usually when the Landlord has accepted a Pet or Pets at the property.

03

Paperwork

Our team will prepare all the documentation and information in relation to your tenancy and this will be emailed to you with instructions in more than one email . If you do not have email access or a printer please advise our Team.

 

Some of this paperwork will require action such as:

  • The Assured Shorthold Tenancy agreement – please read and follow specific instructions
  • The Check Out Form – please read and Follow specific Instructions
  • The Deposit Breakdown Form – This form determines who is or are the legal owners of the Deposit so percentages of  or third party involvement must be declared and all persons must sign acceptance to their percentage even if it is zero . The information on this form will be transferred to the Prescribed Information Document which you will be asked to sign during the Move In.

Our team are always happy to  advise if you require any assistance.

04

The Move In

M.D Properties will liase with you in advance to book an appointment for your visit to our office to complete paperwork, payments and issue keys. M.D Properties will not accompany you to the property. Depending on the Service some Landlords will wish to meet you to give you the keys after you have completed in our office.

 

RENT IN ADVANCE – As per the tenancy Agreement

Please note that keys will not be issued to you if the Fees , Deposit and Rent are not paid in full by or on the Tenancy Start Date as per the Tenancy Agreement.

We suggest that you do not park in a restricted parking zone in case this appointment takes longer than anticipated.

05

Inventory

M.D Properties will issue you with an inventory of condition which includes many images .

There is a form for you to make comments and sign , then return to our office within 72 hours of collecting keys, along with any images you have taken yourselves to be considered on the check out of the property at the end of your Tenancy . All images must be dated .

06

Deposit Registration

M.D Properties will register your deposit in a government approved scheme. Currently this is The Deposit Protection Service (DPS), you will have been given paperwork in relation to this prior to moving in.

You will receive from DPS directly a Repayment ID .M.D Properties do not have this number.

It is your responsibility to keep this safe as you will need to input the number to access your Deposit at the end of the tenancy, it is also important that you make a note of the email addresses we are given at the start of your tenancy so that if you do lose your Repayment ID, the DPS can trace it with your initial email addresses and other particulars.

07

Maintenance

If you have a non-urgent Maintenance issue please contact the office by:

We will advise the issue to the  Contractor on a works order. If you do not receive contact from a contractor within 36 Hours please advise the office.

Emergency Phone Number 07375562101
(In case of EMERGENCY ONLY when the office is closed please use the above numbers)
Office opening hours Monday to Friday 9.30 am to 5.30 pm and Saturday 10.00 am to 1.00 pm

08

Emergency Contact Details

Emergency Phone Number 07375562101

If this number is not operational or responding please call 01785 224408 and listen to the message.

If your Issue can wait until the following working day please contact us using the Instructions in our Maintenance Section.

09

Inspections

M.D Properties are contracted to carry out inspections on behalf of the Landlords at Intervals determined by the Level of Service the Landlord has chosen.

Tenants will be notified in advance by email and / or letter of the day and approximate time of the Inspection.

If the appointment is inconvenient you must contact the office in order to advise and rearrange.

Register your interest